In the case of heat, where the temperature should be 90 degrees or more, a decision on whether to have the show or not, if at all possible, should be made by 8:00 p.m. Friday evening prior to the show.
In the event of heavy or ongoing rains or severe weather activity a decision for postponement should be made by 7:30 a.m. Sunday morning, or earlier, if at all possible. The local directors are responsible for going t o the arena and making recommendations on the facilities conditions to the President. With the information provided to the President on weather and arena conditions, it is the responsibility of the TVRC President to make the call on the show based on the information he was given by the directors.
If the show is postponed due to inclement weather (rain or heat) the "Fun Days" will be held the following Saturday and if it cannot be held on the following Saturday, it will be rescheduled for the third Sunday in September.
This date could be adjusted to a date set by the Twin Valley Riders Club Executive Board of Directors or if a TVRC meeting is scheduled in the near future, by a date agreed upon by the majority of the members present at this meeting.
TWIN VALLEY RIDERS CLUB “FUN DAY” RULES Revised 8/20/2013 1. You must be a paid member of the Twin Valley Riders Club by the first show of the season or any show you compete in for your points to count for year-end awards. 2. Age will be determined as of the date of the first show of the year. 3. Riders must dress in proper attire for the show; this would be jeans, boots, and a top. 4. Points are kept on one horse/one rider combination. When riding more than one horse per event, points will count for year-end awards for both horses, but on an individual one-horse/one-rider combination. NOTE: This rule does not apply to lead line. 5. If a person uses more than one horse per show, separate points are kept for each horse and separate entry fee must be paid. 6. A horse may only be used once per class per age division. 7. Points can be switched from one horse to another if a “PERMANENT INJURY” (horse deemed no longer fit to be a gaming horse) or DEATH has occurred to the horse with the points. The participant will need to notify a member of the Board of Directors before the “Fun Show” begins. The Board of Directors will need to okay the transfer of any points from horse to horse prior to “Fun Day” events.
LEAD LINE RULES 1. The lead line class will not be timed. Instead just alternate the colors of the ribbons for each event, for example; blue, pink, purple, green, yellow and whatever. The ribbons will have on them “Twin Valley Riders Club Lead Line All-Stars". 2. Riders must wear long pants and shoes, preferably boots. No sandals or bare feet. 3. Speed limit: Walk or Trot. 4. Riders will not use bats or whips; they need both hands to hold on. 5. Lead line will have a shorter course than other classes (same type of pattern). 6. Helmets will be provided by the club for participants and it is recommended that they use them. 7. There will be no age limit on lead line classes but participants are encouraged to progress with their ability. 8. Participants must stay in the pattern through the game. 9. In the flag race, the runner must stop at the first barrel and hand the rider the flag, proceed to the second barrel, stop and exchange flags, hand the rider the second flag, go back to the first barrel, stop and put the second flag in the bucket and continue to the finish line.
POINT EVENTS Each horse is scored separately. A horse may be ridden only once per class per age division. A rider may ride no more than two horses per event. Intentionally trying to prevent an object, ie: barrel or pole from falling over, with your hand is a disqualification. 4 regular events with 1 alternating o Barrels o Poles o Keyhole o Flag Race All patterns will be 21 feet off the time line and fence. There will be a games committee made up yearly to decide alternate games prior to the first fun show.
BARREL RACE 21 feet from time line to front 2 barrels. 3 rd barrel should be 75 feet from 1st and 2nd barrel. Breaking the pattern is a disqualification. Tipping a barrel over is a 5 second penalty. Intentionally trying to prevent a barrel from falling over with your hand is a disqualification. Pattern: May circle either front barrel first. Must circle from the inside of the barrel around the outside and cross your path. Must then go to the other front barrel and circle it in the opposite direction as the first, crossing your path. Then go to the back barrel and circle it in the same direction as the second, crossing your path and run to the time line.
POLE BENDING 21 feet from timeline to first pole; 21 feet between poles. This pattern should be set up toward the north side of the arena. Ride pattern up either side of the poles; weave the poles back down circling the last pole; weave the poles back up; run back to the time line down the opposite side from the start. 5 second penalty for tipping a pole. Intentionally trying to prevent a pole from falling over with your hand is a disqualification. Breaking the pattern is a disqualification.
KEYHOLE 75 feet from time line to front of keyhole; alley is 4 feet wide and 10 feet long. This pattern should be set up toward the south side of the arena. Run through the keyhole alley Turn around Run back through to the start 5 second penalty for each pole tipped. Intentionally trying to prevent a pole from falling over with your hand is a disqualification. Breaking pattern is a disqualification.
FLAG RACE This pattern should be set up with the first barrel set 30 feet from the time line and 30 feet between the two barrels. Ride to the first barrel and pick up a flag. Ride to second barrel, stick the flag into the sand pail & pick up other flag. Ride around the second barrel and back to the first barrel. Stick the flag into the sand pail and ride to the time line. Both flags must be stuck in the sand to get a time, otherwise it’s a disqualification. Once a flag is released from your hand it cannot be picked up again. Intentionally trying to prevent a barrel from falling over with your hand is a disqualification.
CUP RACE Ride to first pole and remove the cup from the top of the pole. Ride to the second pole and place the cup on top of the pole. Ride around the pole and ride to the time line If the cup does not stay on the pole it is disqualification If you knock a pole down it is a 5 second penalty
JUMP FIGURE 8 This pattern should be set up with the jump 21 feet from the time line and barrels 50 feet from the jump. If you knock down the pole going in, 10 second penalty, if you knock it down going out, 5 second penalty. 5 second penalty for each barrel knocked over. Breaking the pattern is a disqualification. Intentionally trying to prevent a barrel from falling over with your hand is a disqualification.
Lead Line class will have the pole lying on the ground. All other classes will have the pole up and penalties will count.
EGG & SPOON Must hold the spoon between thumb and index finger one inch from the egg. Must change gaits on command or will result in disqualification.
RESCUE RACE Horse must go around the barrel. Rescued rider must be on the horse with both feet off the ground when crossing the time line. Person may be the rescued rider only once.
RESCUE EXCHANGE First rider rides to opposite end of arena and exchanges places with rescue rider at the barrel (bails off). Horse must go around the barrel. Rescue rider returns and crosses the time line (must be sitting in the saddle).
HANG MAN Hanging rider may not touch the ground. Horse must go around the barrel before picking up the hangman. May be the hang man only once.
MUSICAL TIRES Ride counter clockwise. Riders must stay in the saddle until the music stops. Cannot reverse direction to go to a tire. Cannot stop while the music is playing. Cannot let go of your horse to get to a tire. First to put a foot inside the tire stays in the event.
JOUSTING Four rings strategically placed around the inside of the arena. Rider must have at least 2 rings on the jousting stick when finished. Rider must make an attempt to get all four rings – in other words, go all around the course. May try more than once at each ring. 10 seconds will be deducted from the time for each ring over the minimum of 2.
WATER CUP RACE Water must be transferred behind the barrel. Must have water in the cup when crossing the time line.
SACK RACE Running start. Both riders must hang onto the sack the entire race. Both horses must go on the outside of the barrels. Horse and rider combination may run once on the inside and once on the outside.
GRAPEFRUIT RACE This pattern should be set up with a barrel 75 feet from the time line. Rider will be given a grapefruit when they enter the arena. They must place the grapefruit under their chin. They must carry it under their chin and run down around the barrel and cross the finish line while still holding the grapefruit under their chin. Dropping the grapefruit will result in a no time
RAT RACE Must have two riders on two separate horses. Second rider cannot pass first rider. Pattern 21 feet from time line. If barrel or poles are knocked down – 5 second penalty. Upon completion of the pattern, you will have the shape of a bow.
FLYING "M" Backwards barrels pattern – start with barrels in the back – always cross your path.
DASH FOR CANDY A barrel or cone with clip should be set up 75 feet from the time line with a candy bar attached to it. Rider must dash down to and around the barrel while picking up the candy bar Run back down across the finish line. Rider keeps the candy bar. 5 second penalty for knocking over barrel
BLEEDING HEART: This pattern should be set up in a backward barrels pattern. 1 barrel 21 feet off the timeline and 2 barrels 75 feet from the first barrel and 21 feet from the back fence. Do not cross your path. Ride up either side, round one of the back barrels on the outside, head back toward the single barrel, round the single barrel on the outside of the barrel, head towards the second back barrel and round that barrel on the outside then run for the time line.
TWIN VALLEY RIDERS CLUB POLICY REGULATING THE GUIDELINES FOR AWARDS I. RIBBONS A. Lead line 1. Ribbons will say “Twin Valley Riders Club Lead Line All-Stars”. 2. Ribbons will be a different color for each of the five events. B. Children 1. Ribbons will be awarded six placings: blue for 1st, red for 2nd, yellow for 3rd, white for 4th, pink for 5th, and green for 6th. 2. Those riding and not receiving a placing shall receive a green participant ribbon. C. Youth 1. Ribbons will be awarded six placings: blue for 1st, red for 2nd, yellow for 3rd, white for 4th, pink for 5th, and green for 6th. 2. Do not write on the ribbons in case some of the older kids do not want their placing.
II. YEAR-END AWARDS A. Lead line – will receive plaques or trophies. 1. To be eligible for the year-end trophy you must ride in at least two shows. B. Children – Youth – Adult – Senior – Jack Benny Classes. 1. Buckles will be awarded for Champion and Reserve Hi Point individuals in each of the above classes. a. Children’s: Small Buckle – suggested sizes 2 ½ X 3 ½ or 3 ½ X 2 ¾ b. Youth: Medium Buckle – suggested sizes 3 X 4 or 3 ¼ X 4 ¼ c. Adult: Medium/Large Buckle – suggested sizes 3 ¾ X 4 ¼, 4 X 4 ¾, 3 ¾ X 5 or 4 X 5 (check the Montana Silversmith website www.montanasilversmith.com for sizes)
III. COST A. Cost of the buckle awards will follow the club guidelines in the minutes of the club.
TWIN VALLEY RIDERS, INC. BY LAWS ARTICLE 1 – Organization Name A. This organization shall be known as Twin Valley Riders, Inc. B. This shall be a non-discriminating organization. ARTICLE II- OFFICERS AND DIRECTORS An eight (8) person Board will govern the Twin Valley Riders Club and they will be known as the Board of Directors. The Board will consist of the club officers: President, Vice-President, Secretary, Treasurer and four Directors at large elected by the membership. The President shall chair the board. It is the responsibility of the Board of Directors to administer club policy and procedure. In the event of a vacancy in the Board, the membership will be notified and a new board member elected at the next regular monthly meeting. The Board of Directors will be responsible for determining the High Point and Reserve High Point award winners and for the buckle selection at the end of each year.
Conflict of Interest - If a conflict of interest where a board member may be a party or in the event that more than 1 board member is involved as party to a conflict of interest needing to be settled by a board vote, that member/members shall relinquish their voting rights to the remaining board members. There must be a quorum of board members to render a decision. A quorum of board members shall consist of 5 regular members. If a quorum of board members cannot be met, the dispute shall be voted on by a quorum of the general membership (10% of the members or more).
The Twin Valley Riders Club will have four officers and four Directors consisting of: President - The President will preside over and prepare agenda for all meetings. He/She will appoint committee chairs for all committees to carry out the programs of the Club. Committee chairs will select their own committee members and determine the correct number to conduct the task set forth. The President shall be the representative of the Club and have the authority to sign all papers required for ongoing business. The President shall cast the deciding vote in the event of a tie. In the case of the President’s inability to act, the Vice President shall be the immediate successor.
Vice President - The Vice President shall perform all the duties of the President in his/her absence. Upon permanent absence of the President, the Vice President shall assume the duties of President for the duration of the term, declare the Vice President’s office vacant, and call for election to fill the Vice President’s office.
Secretary - The Secretary shall record the minutes of all meetings. The Secretary shall also be responsible for keeping all membership records in order including the collection of all dues and entry fees. The Secretary shall be responsible for all correspondence. The Secretary will also have authority, with board approval, to sign all papers required for ongoing business.
Treasurer - The Treasurer shall record all gifts, donations, and financial transactions of the Board/membership in an accepted bookkeeping method. The Treasurer shall provide current financial reports at each regularly scheduled meeting and a yearly financial statement. All financial records will be available to the Board upon request. The Treasurer shall deposit all funds of the Club in such bank or banks as designated by the Board and will have checking writing authority for regular monthly and annual bills. All other expenditures of funds require approval from the membership at a regular monthly meeting.
Directors – The Directors will attend Board of Directors meetings when called and assist the officers in making decisions and administering club policies whenever asked by the President. The Directors are responsible for an annual audit of the Treasurer’s books.
Officers and Board Members — No officer, board member, or members shall be compensated for his/her services.
ARTICLE III – Meetings A. The Annual Supper of this organization shall be held in the month of January. B. All regular meetings will be held on the third Tuesday of the month, unless a meeting change is voted on by the executive committee.
ARTICLE IV – Quorum A. A quorum shall consist of ¼ of the membership at the Annual Supper and 1/10 of the membership at regular meetings.
ARTICLE V – Elections A. Election for offices shall be at the Annual Supper. B. Nominations must be accepted from the assembly before a motion can be made to keep the same officers for the succeeding term. C. Any person nominated has the right to decline the nomination. D. All election voting must be done by secret ballot. E. The President and Treasurer are elected alternate years as with Vice President and Secretary, each serving a two year term. Directors are also elected for alternate years each serving a two year term.
ARTICLE VI – Rider’s Club Queen A. Queen election shall be held at the Annual Supper for the term of one year. B. Nominations for Queen will only be taken at the December regular meeting. Nominees will then prepare a speech about themselves to be read at the Annual supper. C. Queen Responsibilities: 1. The Twin Valley Riders Club Queen will be responsible for attending & riding in approximately 4-5 parades during the course of the summer. 2. Will lead the Grand March at the monthly Fun Days. 3. If she is unable to be present at the scheduled events, she is responsible for contacting the princess to be there in her place.
ARTICLE VII – Dues A. Dues for this organization shall be $10.00 per person or $20.00 per family. (Effective January 1, 1999) B. Only paid-up members shall have the right to vote at the Annual Supper or any regular meetings. Paid-up single memberships shall be entitled to one vote and paid-up family memberships shall be entitled to two votes per family. C. It is the duty of the Treasurer to collect all dues and keep a record of all paid members. D. Any member not paying dues, but attending a meeting shall have his or her name struck from the roll at the time of the meeting being adjourned. E. New members wishing to join after September 1st shall have their dues extended to include the following year.
ARTICLE VIII – Club Activities A. Twin Valley Riders, Inc. will not be responsible for any loss or damage or injury to horses exhibited, or any article of any kind of nature that may be lost or destroyed or in anyway injured. Each exhibitor will be responsible for any injury which may be occasioned to any other person, whosoever, by any horse owned or exhibited by him, and shall indemnify the Twin Valley Riders, Inc. or any member thereof, against all claims and demands, of any kind or nature, that exhibited by him, or arise from the negligence of the person in charge of any such horse. All horses exhibited, and persons exhibiting in this ride will be entirely at the owner’s risk. (Example: trail rides, parades, horse shows) Tort Liability MN SS 604A.12 B. Alcoholic beverages shall not be used during club activities at any time when horse and rider are in contact. (Example: trail rides, parades and horse shows). C. All children under the age of 18 shall have one parent or a guardian’s permission, in writing, to participate in any activity of this organization. D. All members are requested to participate in and share their resources for all club activities. E. Anyone incurring personal expense due to club activities while assisting the membership shall be reimbursed.
ARTICLE IX – Notice of Activities A. A call committee shall be nominated at the Annual Supper, if not, the executive committee will act as the call committee. B. It is the responsibility of the call committee to contact all members of any activity other than regular scheduled meetings. C. Notice of the Annual Supper and regular meetings shall be published in the local newspaper.